G3 Privacy Notice
This Privacy Notice ("Notice") explains how G3 Good Governance Ltd whose principal place of business is 40 George St, Marylebone, London W1U 7DW (see "Contacting Us" below for our contact details) collects, handles, stores and processes personal data.
In this Notice "Data Protection Legislation" means the EU General Data Protection Regulation 2016/679; together with all other applicable legislation relating to privacy or data protection; and where we use the terms "personal data", "data subject", "controller", "processor" and "process" (and its derivatives), such terms shall have the meanings given to them in the Data Protection Legislation.
Our use of information
We hold information that helps financial institutions, corporates, professional services firms, governments, law enforcement agencies, regulators and other clients (“G3 Clients”) to perform due diligence and other screening activities in accordance with their legal or regulatory obligations and risk management procedures carried out in the public interest. We also hold information specifically about G3 Clients which we collect in order to provide our services and satisfy our regulatory obligations.
We may process also any information for a number of other business purposes. Examples of the types of uses of such information are set out below:
Information that we collect
The information referred to above includes personal data, which means information that can be used to identify a natural person, including (but not limited to) the following types of personal information:
Some of the information that we collect may include special categories of personal data (such as information about racial or ethnic origin, criminal or alleged criminal offences or health and lifestyle). The processing of such data may be necessary for the establishment, exercise or defence of legal claims.
We may be prevented from providing services where there is a failure to provide the above information.
Lawful Grounds for Using Information
We have described the purposes for which we may use information. We are permitted to process such information in this way, in compliance with the Data Protection Legislation, by relying on one or more of the following lawful grounds:
(i) to provide our services;
(ii) to improve our website;
(iii) to keep our website safe and secure;
(iv) to prevent fraud;
(v) to protect our business interests;
(vi) to ensure that complaints are investigated;
(vii) to evaluate, develop or improve our services; or
(viii) to keep G3 Clients informed about relevant services.
Sharing information with others
We keep all information confidential. However, in order to provide our services and service G3 Client needs to the best of our ability, we may share any information with our agents, contributors, advisers, contractors, counterparties and support service or data providers, wherever located.
We may also provide third party service providers access to G3 Client information where they support or provide services to us. We will ensure that if we share information with, or provide access to, third party service providers, any such disclosure or access is at all times in compliance with Data Protection Legislation.
The recipients, or categories of recipients, of information that we hold may be:
If we, or a fraud prevention agency, determine that a G3 Client poses a fraud or money laundering risk:
Transferring information outside the UK
Information in our possession may be transferred to other countries (particularly to our agents and contractors in different countries which may include countries outside the European Economic Area) for any of the purposes described in this Notice.
These countries may have differing (and potentially less stringent) laws relating to the degree of confidentiality afforded to the information they hold and that such information can become subject to the laws and disclosure requirements of such countries, including disclosure to governmental bodies, courts regulatory agencies and private persons, as a result of applicable governmental or regulatory inquiry, court order or other similar process. In addition, a number of countries have agreements with other countries providing for exchange of information for law enforcement, tax and other purposes.
When we, or our permitted third parties, transfer information outside the European Economic Area, we or they will impose contractual obligations on the recipients of that data to protect such information to the standard required in the European Economic Area. We or they may require the recipient to subscribe to international frameworks intended to enable secure data sharing. In the case of transfers by us, we may also transfer information where:
2 Legal rights
Data subjects have a number of rights concerning their personal, which include the right:
Any request for access to or a copy of personal data must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with Data Protection Legislation. We will comply with our legal obligations as regards any individual’s rights as a data subject.
If you would like to contact us in relation to any of the rights set out above please contact us using the contact details in the "Contacting Us" section below.
Retaining Your Information
We will only keep the information we collect on our systems or with third parties for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us regularly reviewing our files to check that information is accurate and up-to-date and still required.
If you terminate your relationship with us, a matter comes to an end, we decline to act on a matter, or you decide not to go ahead with a matter, we may still keep your information.
Data subjects also have the right to make a complaint to the Information Commissioner's Office, which regulates and supervises the use of personal data in the UK, via their helpline on 0303 123 1113.
We may make changes to this Notice and how we use your information in the future.
G3 Good Governance Group Ltd